HubBuyCN Spreadsheet: Merging Payment Logs with QC Photos

A streamlined guide to link your payment details with product inspections, ensuring every order is purchased correctly and safely.

Why Merge Payment and QC Data?

In cross-border e-commerce and sourcing, accuracy and safety

Payment Proof:
QC Photo Evidence:

Merging them creates a single source of truth, flagging discrepancies before

Step-by-Step Merge Process

Step 1: Prepare Your HubBuyCN Spreadsheet

Ensure your main tracking spreadsheet has the following columns:

Order ID Product Name Payment Date Transaction ID Amount (CNY) QC Photo Link Status

#HB2024-001 Wireless Earbuds 2024-10-01 TXN789012 350.00 (Link to be added) Paid

Step 2: Gather & Organize Files

Collect two sets of files in a dedicated folder (e.g., Google Drive, Dropbox):

Payment Logs:#HB2024-001_Payment.jpg).

QC Photos:#HB2024-001_QC_1.jpg).

Step 3: Insert Hyperlinks

In the "QC Photo Link"HYPERLINK
=HYPERLINK("https://drive.link/QC_HB2024-001", "View QC Photos")

For clarity, you can add a second column for the payment proof link.

Step 4: Verify and Flag

Systematically check each row. Does the product in the QC photos match the item described for that paid order? Update the Status

Verified: Payment and QC match.

QC Pending: Payment confirmed, photos awaited.

Discrepancy Found: Mismatch in quantity, model, or visible defects. Requires immediate follow-up.

Step 5: Maintain & Audit

Update the spreadsheet in real-time. Use filters to view all items with "Discrepancy Found". Share the live sheet with your team or agent for transparent resolution.

Best Practices for Success

Standardize Naming:OrderID_FileType_Number).

Use Cloud Links:
Version Control:
Automate Where Possible:

Conclusion

The HubBuyCN Spreadsheet

Order ID	Product Name	Payment Date	Transaction ID	Amount (CNY)	QC Photo Link	Status
#HB2024-001	Wireless Earbuds	2024-10-01	TXN789012	350.00	(Link to be added)	Paid

Ready to find your next haul?
Open the Spreadsheet